Export Outlook Emails to Excel with Top 3 Quick Solutions

Finding the safest way to export Outlook emails to Excel, read this blog post to get the simplest solution to export emails to Excel from Outlook. You can copy Outlook emails to Excel using Outlook’s import/export feature, adding an account in Outlook, and using automatic solutions. The use of manual solutions is time-consuming, error-prone, requires technical knowledge, and poses a risk to your email account.

Technical experts and personal users choose quick, secure solutions to easily convert Outlook emails to Excel. The professional solution is the safest method to transfer Outlook emails to Excel with complete data integrity and maintaining folder hierarchy.

The manual solutions to export Outlook email to Excel spreadsheet often fail while converting emails in Excel, and do not guarantee account security and complete data integrity. If you still want to use the free solutions, follow the steps below and be prepared for issues that will occur when using manual methods.

Export Outlook Emails to Excel with Manual Solutions

In the upcoming two-manual solution, we are going to outline the methods to export emails to Excel from Outlook. To use these upcoming solutions, you need to have emails inside your email account to get this job done. So, follow the steps of the described solutions below.

1st Method: Export Emails to Excel from Outlook Using Import/Export

1. Open Outlook application on your desktop PC.
2. Go to the “File” option, choose “Open & Export,” and click on “Import/Export” button.
3. After that, choose “Export to a file” option, and click “Next.”
4. Then, select “Comma Separated Values,” & hit “Next.”
5. Now, choose “Folders” from your mailbox to export to Excel file.
6. Browse the location to “Save” the file on your computer.
7. Finally, click on “Finish” button to complete the export.
8. Done, your task to convert Outlook emails to Excel is completed and stored in your selected location on your computer.

2nd Method: Transfer Outlook Emails to Excel by Account Adding

This solution is divided into two steps. Read every instruction carefully.

First Step: Add Email account to Outlook

1. Open Outlook Application on your Windows PC to export Outlook emails to Excel.
2. Click on the “File” option from the navigation bar, and click on the “Add Account” button.
3. Then, enter “ID and password” of the email account whose emails you want into Excel.
4. After that, set the “IMAP” setting for the email account that you are connecting with Outlook and click on “Connect” button.
5. Now, close the Outlook application and restart it after a few minutes.
6. Done!

Second Step: Export Emails from Microsoft Outlook

1. After the restart of Outlook, wait to sync that account completely with the mail server.
2. Now, click on the “File” option and pick “Open & Export” option, and hit button “Import/Export.”
3. Choose option “Export to a file,” and hit “Next.”
4. After that, pick option “Comma Separated Values,” and click on “Next.”
5. Then, select “Folders” from the mailbox to get the Excel file.
6. Now, click on “Browse” button to set the “Destination Path” for Excel file.
7. Lastly, click on “Save” button to save the email Excel on PC and hit “Finish” button to complete it.
8. Done! You can export Outlook emails to Excel from another email account.

Loopholes of Manual Solutions

• Using Outlook to copy Outlook email to Excel only exports basic fields, such as subject, sender details, and date of the email.
• The email format, including the mail body, images, and attachments, is not properly aligned.
• Microsoft Excel usually creates CSV format, which does not support rich text, due to which the email content appears in plain text, or sometimes it appears messy.
• Using the manual solution can export only one folder at a time, so you need to repeat this process multiple times for each mailbox folder.
• When your mailbox size is larger than the export Outlook emails to Excel becomes time-consuming, and your Outlook may freeze while exporting emails to Excel.
• Any wrong setting during the account configuration can cause account corruption.
• The use of manual solutions also creates duplicate entries of emails in the Excel workbook.
• To export emails to Excel from Outlook, you need good internet connection to use these methods.

These were the loopholes of manual solutions that occur while using both of them. In such cases, you can go with the pro solution described in the next section.

Export Emails from Outlook to Excel Automatically

The users who choose manual solutions to export Outlook emails to Excel will face the given above limitations. On the other hand, the technical experts go with MailsWare Outlook PST Converter program to export emails to Excel from Outlook. This desktop-based offline solution convert Outlook emails to Excel without using an internet connection while running in offline mode. Apart from this, it also keeps data integrity and folder hierarchy maintained during the conversion process. Your data privacy is not disturbed while using this.

Download the free trial version of this utility to check its working capabilities.

Below are listed the quick steps of this expert solution. Follow them to transfer Outlook emails to Excel.

Steps of Automatic Solution

1. Open the suggested application on your Windows Operating System to copy Outlook emails to Excel and hit “Next.”
2. Choose an option between “Files” & “Folders” and click “Next.”
   
3. Then, choose the “Folders” of mailbox from the preview section of the tool and hit “Next.”
   
4. After that, choose “CSV” as a saving option and set the “File Destination” on your computer to export Outlook emails to Excel.
5. Finally, click on the “Convert” button to export emails from Outlook to Excel automatically.
   
6. Done! Using this, your request to export emails to Excel from Outlook is completed.
   

Benefits of Using Automatic Solution

• Using this application, you can easily copy Outlook emails to Excel at once, without repeating the steps for each folder, and save your precious time.
• The tool’s users interface make this simple to use for both technical and non-technical users, which helps the users to transfer Outlook emails to Excel completely without any mistakes.
• Using this tool, users can securely export Outlook emails to Excel in bulk, which over the chance of duplication.
• Data integrity is maintained, and the folder structure is preserved, including email metadata, attachments.
• Users cannot only export emails to Excel from Outlook, but also to other file formats such as PST, MBOX, EML, and HTML, etc.

Final Verdict

At the end of this blog post, on topic export Outlook emails to Excel, we have discussed two manual solutions to export emails to Excel from Outlook. We found the use of free solutions is workable, but both are risky, time-consuming, and not easy for non-technical users. Secondly, the free solutions require an internet connection, and users need to repeat the same process multiple times to copy Outlook emails to Excel. However, to export emails from Outlook to Excel automatically is the secure, simple, and quickest way to convert Outlook emails to Excel.

FAQ’s for Outlook to Excel Migration

1. How to download contacts from Outlook to Excel ?

Ans. With Outlook PST converter, you can directly export emails to Excel from Outlook. The utility supports to migrate all type of files from Outlook such as Outlook calendar export to Excel, export Outlook contacts to Excel, etc.

2. How to convert Outlook emails to Excel without disturbing the original formatting of files ?

Ans. The Outlook to Excel converter allows to migrate all the selected Outlook data files to Excel format while maintaining all the folder structure. There is no risk of any data loss with Outlook to Excel converter.

3. Does Outlook to Excel converter run on older versions of Windows OS ?

Ans. Yes, the utility to transfer Outlook emails to Excel successfully runs on all Windows Operating Systems.