Export Outlook Contacts to Excel with Top 6 New Solutions

Approved By Rollins Duke

Published On March 21st, 2026

Reading Time 9 Minutes Reading

Want a solution to export Outlook contacts to Excel safely? Then, you should check this blog immediately. If you are windows users so, you can use four ways to convert Outlook contacts to Excel, such as exporting contacts in CSV, getting contacts from the new Outlook in Excel, the copy & paste method, and exporting Outlook contacts category-wise. To export Outlook contacts to Excel Mac, it is done by simply exporting them into Excel.

To use all the solutions mentioned for both Windows and Mac users requires a basic understanding of Microsoft Outlook, Excel, and their file formats. Moreover, all the solutions are time-consuming and can lead to human errors.

Smart users go with a secure, hassle-free, instant, and easy offline automatic solution to import Outlook contacts to Excel for both Windows and Mac. Whether they need an Excel file of contacts to print out or want their contacts in a different computer system. They opt for an automatic solution to get the job done quickly.

The use of all the manual solutions often fails to export Outlook address book to Excel and does not guarantee complete data integrity and folder structure. Eventually, if you still want to use these free solutions, then you are ready to go with all solutions and be prepared to face challenges that are going to occur while using all manual solutions.

Export Outlook Contacts to Excel on Windows 11/10

In this guide below, we are using four ways to import Outlook contacts to Excel. To use all the free solutions to export Outlook contacts to Excel, you need to follow the detailed instructions of every solution carefully.

1st Solution: Import Outlook Contacts to Excel with Outlook Export

Open Outlook on your Windows PC.
Then, click on “File” menu and select “Open & Export.”
After that, select “Import/Export” option, choose “Export to a file,” and click “Next.”
Choose “Comma Separated Values” option and hit “Next.”
Now, choose “Contacts” folder, and click “Next.”
Then, browse the file location and “Map Custom Fields.”
Finally, click on “Finish” button to complete the export.

Loopholes:

This solution only exports CSV, which does not include your Outlook contact images, attachments, and has formatting issues.
The use of Outlook to export Outlook contacts to Excel might miss some fields like addresses, phone numbers, and emails of your Outlook Contacts in Excel Workbook.
It has multiple steps, which are time-consuming, and not useful for a large contact list and multiple folders.

2nd Solution: Export Outlook address book to Excel Category-wise Using Outlook

Open the Outlook application on your laptop.
Go to the “People” tab, switch to “View” tab, and click on the “Change View” button.
Then, choose “List” option and after switching, click on “Categories” button to group them.
Find “Specified Category Group,” right-click on “Category Group Name,” and click “Copy” button.
After that, open Excel sheet and press “CTRL + V” to paste the contacts category-wise.
Click on the “File” button, choose “Save as” option, and set the “File Destination.”
Finally, enter the “Name” of your Outlook grouped contacts Excel book sheet, choose “CSV” format, and click on “Save” button.
Done! You have successfully export Outlook Contacts to Excel.

Loopholes:

To use this solution, you have to already prepare an Outlook contacts group and categorized them earlier.
Using category-wise export Outlook contacts to Excel does not allow you to control the data arrangements.
In this solution, some fields might appear in the wrong formats and columns.
The category-wise export does not preserve contact photos, distribution groups, and custom fields.
You have to repeat this process multiple times to move Outlook contacts to Excel.

3rd Solution: Copy Outlook Contacts to Excel by Copying & Pasting

Open Microsoft Outlook on your PC.
Then, click the “People” icon at the bottom to open contacts.
After that, click on “Change View” button and select “List” option to change view.
Now, press “CTRL + A” to select all the contacts and press “CTRL + C” to copy all the contacts.
Then, open Microsoft Excel and simply press “CTRL + V” to paste all the contacts.
Click on “File” option and choose “Save as” option.
After that, enter the name of your “Contacts File Book Name” and choose “CSV” format.
Finally, click on the save button to save Outlook contacts to Excel.

Loopholes:

Using the copy & paste solution, do not copy all fields of contacts, such as notes, multiple emails, and custom fields.
The copied data does not align correctly in columns in the Microsoft Excel Workbook.
Some of the hidden or unsupported fields are completely skipped while copying and pasting.

4th Solution: Transfer Outlook Contacts to Excel Spreadsheet Using New Outlook

Open “New Outlook” application on your Windows.
Click on “People” icon and choose “Export Contact” button from the ribbon.
Finally, click on “Export Contact” button to export all contacts from “New Outlook.”
Done! Using these steps, you can export Outlook contact to Excel.

Loopholes:

No advanced export option is available, like in classic Outlook.
You can not save Outlook contacts to Excel to your desired location.
The new Outlook is a cloud-based application, due to which it may consume time in exporting while maintaining a connection with the server.

5th Solution: How to Export Outlook Contacts to Excel on Mac

Open Microsoft Outlook on your MacBook.
Go to “People” by click on it and hit “File.”
Then, click on “Export” button
Select the “Contacts” and click on “Continue” button.
After that, enter the “File Name” and click on “Save.”
Click on “Finish” button to complete the exporting of your Outlook contact in OLM files.
Now, you have to import the same OLM file into your Outlook Mac application.
Click on the “File” option and choose “Import” button.
Then, browse and open the exported “OLM” file in your MacBook.
After that, choose the option to “Export to a File” from within Outlook.
Pick the “Comma Separated Value” option and click “Next.”
Finally, choose the “Destination Path” on your MacBook and click on “Save” button to save the file.

Export Outlook Contacts to Excel Mac Drawbacks

Users cannot easily export specific contacts and grouped contacts in bulk.
You cannot export contacts properly in categories.
The MacBook Outlook does not provide contacts in Excel format in the first export.
You cannot directly convert Outlook contacts to Excel on a MacBook computer, you need to follow the steps to convert them in excel.

Convert Outlook Contacts to Excel Automatically

Now you will know all the manual solutions to export Outlook contacts to Excel on Mac and Windows. We found that every solution has its own limitations. Due to this, we would like to share the automatic solution that most professionals pick to convert Outlook contacts to Excel, i.e., MailsWare Outlook PST Converter. This tool effectively works on both Windows and Mac and completes the conversion of Outlook contacts to Excel with complete data integrity, and in bulk, which helps to save time.

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Quick Steps of Automatic Solution

Run the software on your computer system.
Then, choose options between “select files” or “select folders” and click “Next.”
Now, select “Contacts” folder from the preview screen and hit “b.”
After that, choose the saving option “CSV” and set the “Destination Path” on it.
Finally, click the “Convert” button to export Outlook contacts to Excel.

Expert Tool to Export Outlook Mac Contacts to Excel

Similar to the PST Converter tool, we have MailsWare OLM Converter Toolkit to export Outlook Contacts to Excel on Mac. The tool provides a batch export option to convert multiple Outlook contact folders in a single process. It holds advanced features to streamline the complete conversion process and guarantees no data loss.

Note: Before running the software, kindly save Mac Outlook emails in OLM format. As OLM format is proprietary to Outlook for Mac, emails will be saved in OLM format by default.

Quick Steps to Export Outlook Mac Contacts to Excel

Firstly, run the converter tool and add OLM files by choosing Select Files or Select Folders.
Next, select OLM files from the panel and hit the Next button.
Then, select Contacts from the Saving Options and then choose Outlook Contacts.
Now, select the saving location and click the Convert button to export OLM to CSV.
Finally, go to the CSV file and open the file with Excel to open Outlook Address book in Excel.

Benefits of Using Pro Solution

This tool maintains data integrity during the complete conversion process in both Windows and Mac devices.
You can convert a large quantity of contacts using the same tool in one attempt and save your time.
Its user interface makes this tool easy to use for both technical and non-technical users in both Operating Systems.
The tool made the conversion of Outlook contacts to Excel easily and instantly with a few clicks while preserving folder structure.

Final Verdict

In this blog post, we have covered six solutions to export Outlook contacts to Excel. We have provided manual-free solutions for both Windows and Mac users. Windows users can try four methods to convert Outlook contacts to Excel, and MacBook users can try one manual solution to export Outlook contacts for Mac. Each solution has loopholes, which maybe make the conversion not easy for you.

But, if you try the solution recommended by the professional, you can easily import Outlook contacts to Excel securely, without any loopholes. Now, it’s up to you which solution you are going to pick to get Outlook contacts on Excel.