How to Export Outlook Emails to PST? Learn in Easy Steps

Are you searching for the right steps to export Outlook emails to PST? Whether you are using any version of desktop Outlook or Outlook Web (OWA). Today, within this step-by-step guide, we are going to explain to you the simplest and easiest steps to overcome your problem and guide you through the right path.

Desktop Vs Web: Does Outlook Web Export to PST?

Before proceeding with the steps to save Outlook emails to PST, it is essential to understand the limitations of each Outlook version. The architecture behind the OWA and Outlook desktop is completely different. Therefore, the native export method for PST differs in OWA. Outlook Webmail does not provide direct support to save Outlook emails as PST.

To get PST from Outlook web access, you must first configure your Outlook account in Outlook desktop and then proceed to export emails. Below are the clear native PST export methods of all Outlook versions.

Outlook PST Export Availability: Quick Comparison Table

How to Export Outlook Web Emails to PST? Quick Steps

1. First, open Outlook Classic on your desktop and click the File tab.
2. Now, go to the Add Account > File Outlook webmail email address.
3. After that, click the continue button and enter your OWA account password.
4. Then, click the Next button and wait for the account configuration to complete.
5. Once synced, follow the Classic Version steps below to generate your PST file.

Working Steps to Export Outlook Emails to PST from Classic Version

1. Initially, launch the classic Outlook on your desktop.
2. Next, click on the File tab and go to Open & Export > Import/Export.
3. Then, choose Export to a file > Next > Outlook data file (.pst) > Next.
4. After that, select the email account to export Outlook emails to PST.
5. Finally, click on Next, browse the PST storage location and click the Finish button.

How to Export New Outlook Emails to PST? Latest Working Steps

1. At the start, run the New Outlook application on your desktop.
2. Next, click on the settings (gear icon) in the top right corner.
3. After that, Files > Export tab and click on the Get started button.
4. Finally, choose the destination path and wait for the export process to complete.

Important Note:

• Do not close the New Outlook until the completion of the Outlook emails to PST export process.
• This method to export Outlook emails to PST for New Outlook is limited to a Microsoft 365 subscription account.
• To export Outlook emails to PST for non-Microsoft 365 accounts, click on the help button and tap Go to Classic Outlook to perform the export process.

Bonus Tip to Manage Large PST File Export

• When you’re exporting millions of Outlook emails to PST, the PST file size exceeds 50 GB, which makes it unstable. To avoid this future problem, you may use the Outlook PST file Converter’s split by size functionality to avoid corruption risk.
• Another method you can try is to remove duplicate emails from PST. This approach helps to reduce the Outlook PST file size with more stability.
• As an alternate approach for storing Outlook emails for archival, you may also use the MBOX format. As this format is less prone to corruption and does not have any size limitations. Here, you check how to convert PST to MBOX for archiving and cross-platform migration.

Common Outlook Emails to PST Export Errors

• Import/Export Greyed Out: If you are seeing this error, then it might be possible that your organization have restricted PST creation for your Outlook email due to security reasons.
• Not Enough Disk Space: If you are exporting a large Outlook email mailbox to a PST file a facing not enough disk space error. Then, you first need to clean up your disk space and then proceed with the export process.
• Outlook MAPI Error: If you are facing an Outlook internal MAPI error during the export process. Then this is due to Outlook profile corruption; creating a new Outlook profile generally fixes this issue.

Final Verdict

In conclusion to the above blog on the topic of exporting Outlook emails to PST for classic, new, and web Outlook. We have discussed a dedicated method for each version of Outlook. However, in Outlook classic the export emails to PST method is quite straightforward. For New Outlook and OWA, you must use the built-in method and the Outlook Classic bridge method, respectively.