How to Export Outlook Emails to CSV Format? Explained
Quick Answer: To export Outlook emails to CSV for free, use the built-in Import/Export Wizard for Classic Outlook. If you are using New Outlook, there is no export emails to CSV option currently available. Therefore, in New Outlook, you need to use a specialized PST to CSV converter to get the job done.
However, if you have your emails in the New Outlook configured account, then there is a free manual solution available, i.e., Thunderbird bridge method. To export new Outlook for Windows emails to CSV, we can configure the same account in Thunderbird and export New Outlook emails to CSV using the ImportExportNG Tools add-on.
Now, let us have a short discussion to understand the common needs to convert emails to CSV from Outlook.
Common Reasons to Download Outlook Emails to CSV File Format
- For Analysis Purposes: Save Outlook emails to CSV file format for data analysis, reporting, and filtering in CSV-supported platforms like Excel.
- Migrating to CRM Platforms:Â Many CRM platforms support CSV format for importing customer communication data. Some famous CRM platforms supporting CSV for customer communication include Salesforce CRM, HubSpot CRM, Zoho CRM, Pipedrive, etc.
- For Audits and Legal Reviews: Another reason to export Outlook emails to CSV is the CSV format compatibility to help in legal reviews, compliance and investigation, etc.
Export Classic Outlook Emails to CSV Using Built-in Wizard
- Launch Outlook Classic > tap on the File
- Click Open & Export > Import/Export > Export to a file.
- Choose “Comma Separated Values” > Next.
- Select Outlook emails folder > Next.
- Tap the Browse button to select the storage path.
- Finally, click the Next and Finish buttons to successfully export Outlook emails to CSV.
Does New Outlook Allow to Export Emails to CSV?
No, currently, New Outlook does not offer any option to export New Outlook emails to CSV on Windows. To overcome this limitation manually, we can use the Thunderbird email client. Below are the clear working steps to export New Outlook emails to CSV on a Windows device.
Thunderbird Bridge Solution to Save New Outlook Emails as CSV
Necessary to Have:
- Thunderbird Email Client
- ImportExportTools NG Addon
- New Outlook configured account credentials
Stage 1: Add New Outlook Account to Thunderbird
- Run Thunderbird email client on your desktop.
- Go to Tools > Account Settings > New Account > Mail Account.
- Now, enter your New Outlook account credentials to configure your account.
Stage 2: Use ImportExportNG Tools to Save New Outlook Emails as CSV
- Restart Thunderbird Email Client.
- Right-Click on the New Outlook account email folder.
- Now, select Export All Messages in Folder > CSV Format (Spreadsheet).
- Finally, choose the destination path folder and click save to export New Outlook emails to CSV.
Verified Solution to Export Emails to CSV from New Outlook and Classic Outlook
For professional users looking for an easy and unified solution to bulk export Outlook emails to CSV from both Outlook Classic and New can check the best Outlook PST converter. This tool is designed with the DNA for accuracy and supports PST files exported from any Outlook version. Follow the steps below to discover the complete working walkaround.
Steps to Download Emails to CSV from Outlook Classic and New
- At the start, download and run the Outlook emails to CSV exporter on your PC.
- Next, click convert configured Outlook mailbox data for Classic Outlook and the Select Files option to add PST from New Outlook.
- Thereafter, choose the Emails folder from the folder tree preview panel.
- After that, choose the saving option in CSV form the drop-down menu.
- Lastly, select the destination path and click the convert button to download Outlook emails to CSV format.
Most Suitable Way to Export Email to CSV from Outlook
| Criteria | Classic Outlook Wizard | Thunderbird Bridge | Professional Utility |
| Outlook Version | Outlook Classic | New and Classic Outlook | Any Outlook Version |
| Setup Difficulty | Moderate | High (Required Technical Knowledge) | Easy |
| Bulk Processing | Only Single Outlook Email Folder | Single Outlook Folder | Unlimited |
| Requirements | Outlook Classic | Thunderbird + Add-on | Standalone Program |
| Suitable For | Basic Users | Tech Users | Professional Users |
Concluding Thoughts
Converting Outlook emails to CSV is the best choice for converting a cluttered mailbox into a scannable dataset. However, New Outlook makes the process a little time-consuming, but for classic Outlook, the native Wizard is the top choice.
For exporting a small data set of Outlook emails as CSV Classic Outlook built-in Wizard and Thunderbird Bridge method is the recommended choice. For advanced bulk processing and advanced accuracy professional Outlook email to CSV exporter is suggested.
