Convert MSG to PDF Format with 2 Simple Methods (Free & Without Outlook)

Approved By Rollins Duke

Published On July 28th, 2026

Reading Time 8 Minutes Reading

Want to convert MSG to PDF with Attachments, then you are not alone. As lots of users are looking for the same. Especially when they want to share emails or require a secure copy. In this guide, we will show you a reliable method to Combine MSG file to PDF with or without Outlook including free and MSG to PDF Converter for bulk conversion with attachments and formatting preserved.

MSG file is used by Microsoft Outlook email client to store emails in a particular format of its single mail. It can include all the content of an email, for instance, the originator, destination, emphasized field, message body, documents, and information about the email itself. MSG files are used to store messages outside of Outlook or can be sent to other people.

PDFs remain safe and compatible across most applications when compared to the MSG file format. Users can effortlessly work with PDF files on such devices as desktops, laptops, tablets, and other portable devices without having to download Outlook. If you want to see an email in a format that is easy to forward, share for printing or for archiving an easy way is to convert MSG file to PDF. Many people are comfortable using PDFs in legal or professional setting because they can not be modified easily.

Why Do People Choose to Combine MSG File to PDF?

End-users have the opportunity to open PDF files on any computer without loading extra applications, e.g., Outlook.
PDFs are difficult to amend, making them secure for passing on vital emails.
The cases of content copying and sharing are another characteristic that does not pose any problem when working with PDF files.
A PDF file can be read on every operating system, including Windows, Mac, and Linux.
It is asserted that PDFs are very secure for official or legal uses.
PDFs retain all the formatting; thus, they are neat and professional when printed.
PDFs were convenient for use in the construction of permanent records of emails.
Users convert MSG files to PDF format to merge multiple MSG files in one place.
PDF consumes less storage as compared to MSG files and also the most demanded file format.
PDF file doesn’t require Outlook to open or access the file again.

Free Method to Save MSG as PDF with Outlook

If you have installed Microsoft Outlook then you can use free approach, but it have lots of risks like corrupted or damaged files and many more that we have described after the solution. In below section, we will discuss about the direct method to save msg files as PDF format

Firstly, navigate to MSG file location and right-click on it and choose open with.
Secondly, select Outlook (desktop) in the list.
Now, go to print and click on File > Print or press Ctrl + P.
Then, select Microsoft Print to PDF or another PDF printer from the list.
After that, click Print, choose where to save the file, and click Save.

Challenges of Manual Method

It allows you to process one MSG file at a time.
Outlook installation and configuration is required to perform this approach.
Attachments are not included in the PDF, only email messages are saved.
Email metadata may not be preserved based on Print settings.
Need to repeat the whole process to save each MSG file as PDF.
This approach is not suitable for legal archiving or business where metadata is required.

Automated Solution to Convert MSG to PDF without Outlook

If you are using the manual method, here is a better solution to transfer MSG to PDF without any hassle. By using the MailsWare MSG Converter Tool, you can easily convert MSG file to PDF format. The software is one of the best for non-technical users, as it is so easy to use for them. Also, it provides a lot of features to the users to save their time and effort, such as batch conversion to convert multiple MSG files at once. You are also available to convert MSG files to Exchange Server, IMAP, Gmail, and more. There are 30+ saving options to save MSG files in different formats.

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How to Save MSG as PDF Format: A Step-by-Step Guide

Install and load the MSG to PDF Converter on your system.
Then choose Select Files and Select Folders.
Next, check the required folder from the preview emails.
Now choose PDF format from the saving option.
After that, click Convert to convert MSG file to PDF file format.
Open the location to view the resultant page.

Note: Using the MailsWare PDF Merge Toolkit it is easy to combine several MSG files into a single PDF. This great tool facilitates the consolidation of multiple MSG files to a well-arranged PDF file. No matter if you have multiple emails for personal or legal requirements or if you want to sign documents with the help of this application, the MSG files can be organized effectively. Just need to view a .msg file without converting it? Try our free MSG viewer instead.

Benefits of Using MSG to PDF Converter

Combine Multiple MSG Files at Once: It’s the perfect tool for combining multiple MSG files into PDF format at the same time. You don’t have to run the tool multiple times to merge the MSG files.
Merge MSG Emails with Attachments: With this ultimate tool, you can easily get the complete result. The tool successfully supports combining MSG messages into PDFs along with attachments.
Always Maintains the Properties: While combining multiple MSG files into PDF format, the tool maintains all the email properties. You will get the exact and accurate result in some simple clicks.
Safe and Secure Application: A great and safe application for merging multiple MSG files into PDF format. This software is completely free of any kind of risk. There are no problems during use.
No Need to Install a Supportive App: You can check online that all available solutions require a supportive application. But this software is completely standalone. The tool doesn’t require any supportive applications like Outlook to convert MSG file to PDF format.
All Windows Support: This application is compatible with all the editions of Windows OS. You can easily combine multiple MSG files into PDF format on Windows 11, 10, 9, 8, and other earlier editions.

Free vs MSG to PDF Converter Comparison

Feature	Manual Method (Print to PDF)	MailsWare MSG to PDF Converter
Outlook Required	✅ Yes	❌ No
Convert MSG to PDF Without Outlook	❌ No	✅ Yes
Batch Conversion	❌ One file at a time	✅ Convert thousands of MSG files
Preserve Email Formatting	⚠️ Basic	✅ Original formatting preserved
Export Attachments	❌ No (attachments remain separate)	✅ Save attachments alongside PDF
Maintain Email Headers	⚠️ Limited	✅ To, From, CC, BCC, Subject, Date
Keep Inline Images	⚠️ May vary	✅ Yes
Folder Hierarchy	❌ No	✅ Maintains original structure
Combine Multiple MSG Files into One PDF	❌ No	✅ Yes (if enabled)
File Naming Options	❌ Not Available	✅ Multiple naming conventions
Advanced Filters	❌ No	✅ Date, Subject, Sender, Recipient, etc.
Processing Speed	Slow for multiple files	Fast bulk conversion
Suitable For	Occasional personal use	Personal, Business & Enterprise users

Conclusion

It will be easier to convert file to PDF file format since they become more portable, secure, and compatible. Although you may sometimes convert MSG file to PDF manually through Microsoft Outlook, this process often takes a lot of time and is prone to a lot of mistakes. If you are looking for a quicker and more reliable method by which you can convert MSG to PDF, you can freely use tools like MailsWare that come up with the benefits of batch creation of PDF files, handling email attachments, etc. If you want to transfer MSG to PDF, then it is wise to use MSG software, which is helpful for both home and office use.